Sources of Federal Government and Employee Information
Table of Contents
Institutional Functions, Programs, and Activities
Classes of Personal Information
Info Source: Sources of Federal Government and Employee Information provides information about the functions, programs, activities and related information holdings of government institutions subject to the Access to Information Act and the Privacy Act. It provides individuals and employees of the government (current and former) with relevant information to access personal information about themselves held by government institutions subject to the Privacy Act and to exercise their rights under the Privacy Act.
The Introduction to Info Source: Sources of Federal Government and Employee Information and an index of institutions subject to the Access to Information Act and the Privacy Act are available centrally.
The Access to Information Act and the Privacy Act assign overall responsibility to the President of Treasury Board (as the designated Minister) for the government-wide administration of the legislation.
In Budget 2007, the Government of Canada announced key measures to promote the use of public-private partnerships (P3s) in Canadian infrastructure procurements, including the establishment of PPP Canada to spearhead P3 efforts at the federal level and catalyze the use of P3s by other levels of government through a new $1.2-billion Fund ("P3 Canada Fund").
On February 28, 2008, PPP Canada was incorporated pursuant to the Canada Business Corporations Act. On May 8, 2008, the Governor-in-Council declared PPP Canada Inc., as a Parent Crown corporation for the purposes of Part X, (except section 90) of the Financial Administration Act and reports to Parliament through the Minister of Finance. PPP Canada was established to build P3 procurement knowledge and capacity federally, and leverage greater value for money from federal investments in provincial, territorial, municipal and First Nations infrastructure with the P3 Canada Fund.
On January 19, 2009, the Governor-in-Council confirmed the appointment of the Chair of the Board of Directors, and the appointment of the Chief Executive Officer, effective February 16, 2009. The Minister of Finance and Governor in Council has since appointed five additional members to PPP Canada’s Board of Directors drawing upon their expertise in accounting, auditing, the law, finance, management, P3 contracting and finance structure, government and policy development, engineering and construction, and the infrastructure sector.
PPP Canada’s mandate is to improve the delivery of public infrastructure by achieving better value, timeliness, and accountability to taxpayers through P3s.
PPP Canada acts as a leading source on P3 matters through knowledge development and sharing. In addition, the Corporation provides expertise and advice in assessing and executing P3 opportunities at the federal level as well as leveraging greater value for money from federal investments in provincial, territorial, municipal and First Nations infrastructure through the P3 Canada Fund.
PPP Canada has six corporate objects, as outlined in its Articles of Incorporation:
- Assess public-private partnerships opportunities at the federal level in accordance with criteria established by the Treasury Board:
- Assess the suitability of public-private partnership projects seeking funding from federal infrastructure programs in accordance with criteria established by or pursuant to Treasury Board authorities.
- Advise on the execution of public-private partnership projects at the federal level.
- Manage the Public-Private Partnerships Fund (P3 Canada Fund) in accordance with the policies and authorities established by the Treasury Board.
- Negotiate, sign and administer agreements to be funded through the P3 Canada Fund in accordance with the policies and authorities established by the Treasury Board.
- Act as a source of expertise and advice on public-private partnerships matters.
Institutional Functions, Programs and Activities
SCREENING AND ADVISORY
In defining its business framework, the Corporation has paid particular attention to identifying what it means to act as a source of expertise and advice on public-private partnership (P3) matters.
Federal P3 Services
Description: Consistent with its corporate objects, PPP Canada provides advice on the execution of P3s at the federal level. PPP Canada seeks to develop the federal P3 market incrementally by working with partners to identify P3 opportunities, delivering advice and expertise to departments, supporting the institutional drivers of P3s and assessing federal projects at the approval stage. Federal departments are required to evaluate the potential for using a P3 for large federal projects with capital costs of $100 million or more. Where projects demonstrate sound P3 potential, procuring departments are required to develop a Procurement Options Analysis (POA).
Document Types: screening matrices, work plans, project plans and schedules, cost estimates, studies, records, plans, concepts, reports
Record Number: TBD
Knowledge Development Services
Description: PPP Canada has focused on increasing its capacity and expertise by developing the tools, materials and overall knowledge to support its work and that of its clients. The Corporation has developed relationships with procuring jurisdictions across all levels of government in order to share lessons learned and experiences.
Document Types: proposals, specifications, cost estimates, work schedules, contracts, procedures, guidelines, fact sheets, videos, studies, analyses, notes and summaries, research, publications
Record Number: TBD
PPP Canada looks to invest in P3s, through the P3 Canada Fund, that are well-structured and deliver Value for Money (VfM), transfer substantial risks to the private sector, generate public benefits, and promote jobs and economic growth.
P3 Canada Fund
Description: The $1.2-billion P3 Canada Fund was created to improve the delivery of public infrastructure and provide better value, timeliness and accountability by increasing the effective use of P3s. It is a merit-based program, designed to incent consideration of P3s in public infrastructure procurement, in order to achieve value for taxpayers and other public benefits. PPP Canada works with provincial, territorial, municipal and First Nation partners to support greater adoption of P3s in infrastructure procurement. To be eligible for a P3 Canada Fund investment, the project must be procured by a provincial, territorial, municipal or First Nation public authority.
Document Types: application forms, procedures, eligibility criteria, terms and conditions, business cases, briefing notes, research reports, financial agreements, management reports
Record Number: TBD
Internal Services constitute groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization.
PPP Canada’s internal services are: Acquisitions; Communications Services; Financial Management; Human Resources Management; Information Management; Information Technology; Legal Services; Management and Oversight Services; Material; Real Property; Travel and Other Administrative Services.
Internal Services include only those activities and resources that apply across an organization and not to those provided specifically to a program.
Acquisition Services involve activities undertaken to acquire a good or service to fulfill a properly completed request (including a complete and accurate definition of requirements and certification that funds are available) until entering into or amending a contract.
Communications Services involve activities undertaken to ensure that Government of Canada communications are effectively managed, well-coordinated and responsive to the diverse information needs of the public. The communications management function ensures that the public—internal or external—receives government information, and that the views and concerns of the public are taken into account in the planning, management and evaluation of policies, programs, services and initiatives.
Financial Management Services involve activities undertaken to ensure the prudent use of public resources, including planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.
Human Resources Management
Human Resources Management Services involve activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies and/or plans.
Information Management Services involve activities undertaken to achieve efficient and effective information management to support program and service delivery; foster informed decision making; facilitate accountability, transparency and collaboration; and preserve and ensure access to information and records for the benefit of present and future generations.
Information Technology Services involve activities undertaken to achieve efficient and effective use of information technology to support government priorities and program delivery, to increase productivity, and to enhance services to the public.
Legal services involve activities undertaken to enable government departments and agencies to pursue policy, program and service delivery priorities and objectives within a legally sound framework.
Management and Oversight Services
Management and Oversight Services involve activities undertaken for determining strategic direction and allocating resources among services and processes, as well as those activities related to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies and/or plans.
Material Services involve activities undertaken to ensure that material can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs.
Real Property Services involve activities undertaken to ensure that real property is managed in a sustainable and financially responsible manner, throughout its life cycle, to support the cost-effective and efficient delivery of government programs.
Travel and Other Administrative Services
Travel and Other Administrative Services include Government of Canada travel services, as well as those other internal services that do not smoothly fit with any of the internal services categories.
Travel Personal Information Bank
Classes of Personal Information
In the course of conducting the program activities of the Corporation, categories of personal information may be accumulated which are not contained in institution-specific personal information banks. Such personal information may consist of compliments, complaints, suggestions, opinions, proposals, enquiries, mailing lists and other correspondence which may include names, addresses, telephone numbers, etc. This type of information is not normally retrievable by the name of an individual or other personal identifier. It can be located only if specific and sufficient details are provided concerning the event or activity of interest. The retention period of this information is controlled by the records disposal schedules of the general subject files in which it is stored.
At present, PPP Canada has no relevant record in use with respect to the scope of this section.
Please see the introduction to this publication for information on access procedures under the provisions of the Access to Information Act and the Privacy Act.
You may wish to consult PPP Canada's completed Access to Information summaries. To submit a formal request for access to records pursuant to either the Access to Information Act or the Privacy Act, please contact the ATIP Office. Further information on formal request procedures may be found here.
At present, PPP Canada has no relevant record with respect to privacy impact assessments.
For additional information about the programs and activities of PPP Canada, please contact:
100 Queen Street, Suite 630
Ottawa, Ontario K1P 1J9
In accordance with the Access to Information Act and the Privacy Act, an area on the premises of this institution has been designated as a public reading room. The address is:
100 Queen Street, Suite 630